We take protection of your personal data seriously. You can view our data protection procedures here:
Data protection policy
litterpickersandpieclub.co.uk has a data protection policy which is reviewed regularly. In order to help us uphold the policy, we have created the following procedures which outline ways in which we collect, store, use, amend, share, destroy and delete personal data.
These procedures cover the main, regular ways we collect and use personal data. We may from time to time collect and use data in ways not covered here. In these cases we will ensure our Data Protection Policy is upheld.
General procedures
Data will be stored securely. When it is stored electronically, it will be kept in password protected files. When it is stored online in a third-party website (e.g. Outlook.com) we will ensure the third party comply with the GDPR. When it is stored on paper it will be filed carefully in a locked filing cabinet.
When we no longer need data, or when someone has asked for their data to be deleted, it will be deleted securely. We will ensure that data is permanently deleted from computers, and that paper data is shredded.
We will keep records of consent given for us to collect, use and store data. These records will be stored securely.
Contacting litterpickers
Local people support litterpickersandpieclub.co.uk in a number of ways, eg to participate in Street Cleans or as part of the ‘Adopt-A-Street’ initiative etc..
We will only maintain a list of contact details of our recent volunteers. We will only share relevant information/news updates and requests for help with the people on this list.
People will be removed from the list if they have not been active for 12 months.
When contacting people on this list, we will provide a privacy notice which explains why we have their information, what we are using it for, how long we will keep it, and that they can ask to have it deleted or amended at any time by contacting us.
To allow volunteers to work together to organise for the group, it is sometimes necessary to share volunteer contact details with other volunteers. We will only do this with explicit consent.
Mailing list
For the purposes of communicating with volunteers, we will maintain a Mail Group. This will include the names and contact details of people who wish to receive information from litterpickersandpieclub.co.uk.
When people sign up as volunteers, we will explain how their details will be used, how they will be stored, and that they may ask to be removed from the list at any time. We will only send them messages which they have expressly consented to receive, ie in relation to their volunteering.
We will not use the mailing list in any way that the individuals on it have not explicitly consented to.
We will provide information about how to be removed from the list with every mailing.
We will use mailing list providers who store data within the EU.
Participation
All participants volunteering and/or taking part in any of the activities set out in the website www.litterpickersandpieclub.co.uk and/or associated social media of hereinafter referred to as LPPC must read and agree to the following disclaimer.
LPPC did not organise any litter picking or clean up event hereinafter referred to as the activities and does not in any way exercise any control or authority with respect to such activities. No warranties or guarantees are given or are to be implied by LPPC providing you with the information about the activities of LPPC.
LPPC has made no independent investigation with respect to any activities. Should you have any questions or concerns about the activities, you should undertake you own independent research of the activities. LPPC does not assume liability resulting from your participation in the activities howsoever caused.
Your participation in the activities is at your own risk. Your decision to participate in the activities is made of your own free will. You assume full responsibility for any risk of body injury, death, or property damage arising out of or related to the activities.
LPPC does not assume any responsibility or obligation to provide financial or other assistance, including, but not limited to medical, health, or disability insurance in the event of injury, illness, death, or property damage.